On New order, fill in the phone number and the ready date — those two are required. The name is optional but makes the order much easier to find later.

Then add one row per piece of work. Start typing and the shop's price list suggests a service; picking one fills the price in, and you can still change it. A row you typed yourself works exactly the same.

Tap ＋ Add item for a second piece. Create order & invoice saves everything and opens the invoice.

Type the price the customer pays. GST is already inside it — never add 8% on top. The invoice shows the split for you.

Ticking Express adds a rush fee to that line on top of the price. It fills in the usual fee for that service, and you can change it for this one job.

The Total at the bottom of the form updates as you type, so you can read it out before you save.

Taking money at drop-off? Put it in Paid now and pick Cash, Card or Transfer. Leave it empty if they'll pay on collection.

Paying part one way and part another? Tap ＋ Split across methods — on the new order form or on Add payment — and enter how much came in by each. Rf 200 transferred and Rf 100 in cash goes in as exactly that. Always split it properly: putting the whole amount under one method is what makes the drawer come up short at closing, and by then nobody remembers why.

Later payments go on the order itself: open it from Orders and tap Add payment. What's left to pay is always the total minus everything paid so far.

The app will not take more than what is owed: enter a bigger number and it records only the balance. So an order can never show as overpaid.

A payment cannot be edited or deleted — not here, and not in the back office. The record of what was taken is meant to survive being wrong. If you enter a wrong amount, tell the owner straight away; there is no way to undo it from this iPad, and re-entering it or editing the order will only make the day harder to explain.

The number is given by the system when you save, in the form 2026-0123. You never type one, and no number is ever used twice — not even if the order is cancelled.

On Orders, search by name, phone number or order number.

The All tailors dropdown under the search box narrows the whole board to one person's work. Set it to your own name and this iPad keeps showing your jobs — the chips, the search and the counts above them all follow it — until you set it back to All tailors. It goes by who was picked as Taken by when the order was entered, so pick your name when you take an order and your list stays right.

The red dot on the Orders tab always counts the whole shop's overdue work, whichever tailor is showing — it's the shop's warning, not one person's.

The chips below filter the list:

• Active — still with us, not collected, not cancelled.
• Still to sew — orders with at least one piece not yet ticked done. Put your own name in the Tailor box above and this is your work list: what is genuinely waiting on you, rather than everything that has ever passed through your hands.
• To pick up — every piece ticked, but the order has not been handed over. Waiting on the customer, not on you.
• Taken today — everything entered today, for a quick check at closing.
• Overdue — past the promised date and still here. The red dot on the Orders tab counts these.
• Due today · Has balance · Done · Cancelled.

Open an order and tick each piece as it's finished. When the last piece is ticked, the order turns Ready by itself.

There is no "mark as ready" button, and there doesn't need to be. Ticked something too early? Untick it and the order goes back to open.

Open the order and tap Complete pickup. The app takes the payment first: if anything is still owed it refuses with "Settle the full balance first". Add the payment, then complete the pickup.

It then ticks everything done, records today as the collection date, and shows the paid receipt to share or save.

Wrong details or price? Open the order and tap Edit order. It reopens in the form with everything filled in.

Customer doesn't want it? Cancelling is the owner's job, from the back office — there is no cancel button here. Tell the owner the order number and they will void it. This is not about trust: a cancelled order can owe a refund out of the same drawer you count at closing, so the two are settled together, in one place.

Once the owner has cancelled it, the order still shows here marked CANCELLED — nothing disappears, and it keeps its number. You can open it and tap Send cancellation note to let the customer know.

Meanwhile the order stays on the board. That is deliberate: leave it, and don't try to neutralise it by emptying the items or dropping the price to zero — that quietly corrupts the day's figures. Edit order is for fixing a genuine mistake in the details, not for making an order disappear.

Share / Save PDF gives you the invoice as a file — send it by Viber or email, or save it to Files.

Send on Viber writes the right message for where the order stands — just taken, ready, ready with a balance, collected or cancelled — copies it, and opens that customer's Viber chat. You still have to paste it and press send. Nothing goes out on its own.

On Today you'll see the day's takings split by Cash, Card and Transfer. Only cash should be in the drawer — card and transfer money never was.

Count the drawer and enter what you counted. If it doesn't match, the app asks why, and you have to answer: write what you know while you still remember it, e.g. "alteration taken but not entered yet".

Counting again overwrites your last count, so a slip is easy to fix — until the owner collects the money, after which the day is closed to us.

If the gap was a job you hadn't entered yet, just enter the job. The day corrects itself.

Tap ↻ Refresh first — the list may just be out of date. Everything is saved to the cloud, so the same order shows up on any iPad and in the owner's back office.

If a payment or an order is genuinely wrong, don't work around it: tell the owner. Orders can only be deleted from the back office, on purpose.